BW Modules:
Inventory Control & Purchasing
2055 Carolyn Sue, Baton Rouge, LA 70815
225-923-1985 • fax: 225-923-3515
The Role of Payroll
In addition to tracking important payroll information for an unlimited number of employees, the BusinessWorks Payroll module prepares time-consuming payroll reports and records including paychecks, W-2s and government reports. One of Payroll’s most important features is its ability to track tax liabilities and deposits.
Payroll SpecificationsPayroll Features
- Allows global changes to multiple employee records at the same time to expedite data entry
- Maintains an unlimited number of task codes to allocate payroll expense to multiple General Ledger accounts
- Employee instant inquiry screen is available in all processing options
- Allows instant inquiry of paychecks and the breakdown of each check for the calendar year
- Tracks total dollars and hours on time card reports
- Imports employee information from a text file
- Allows importing of time card information
- Exports payroll information in many formats including those for text files, Excel, Lotus 1-2-3, Quattro Pro, Word and Access
- Automatically posts to the general ledger and Job Cost modules
- Integrates with Accounts Payable, allowing both Accounts Payable and Payroll to use the same checking account to aid in bank reconciliation
- Maintains complete employee information, including pay rate, shift and filing status; accrued vacation and sick hours; dates of hire, review and termination; totals for earnings, deductions and taxes; and comments
- Stores and displays images of your employees. Most standard graphic file types are supported including .pcx, .tif., .eps., .bmp, and .jpeg.
- Quickly locates employees, job codes and General Ledger accounts with a search feature
- Allows you to pay hourly, salaried, commissioned and piece rate employees
- Provides weekly, biweekly, semimonthly and monthly pay cycles
- Provides predefined overtime, holiday pay, employee advances, draws, base pay and miscellaneous earnings
- Tracks employee compensation (“comp”) time
- Allows SUI/SDI for an employee to be in a state different than their SWT state
- Maintains complete payroll information for the current year
- Supports user-defined deductions such as pension plans, deferred compensation plans and dependent care benefits
- Allows for employee paid and company paid deductions
- Workers’ compensation deductions can be calculated using the base hourly pay, ignoring overtime and shift differentials
- Deductions and other pays can be activated for specific time periods
- Deductions, commissions and piece rates can be calculated from user-defined tables
- Provides other pay types for employee allowances, reimbursements and bonuses
- Allocated tips can be accumulated as an other pay for reporting on W-2 forms
- Provides deduction and other pay totals on the payroll register
- Provides standard time cards for employees who get paid the same amount each period
- Minimum wage adjustment feature adjusts pay if tips do not bring an employee up to minimum wage level
- Can activate and turn off deductions and other pays during time card entry and handcheck entry
- Allows after-the-fact payroll recording by using handchecks
- Accounts for cash and charged tips
- Generates payroll checks with fully detailed check stubs
- Allows users to customize the body portion of payroll checks
- Prints checks on a laser or dot matrix printer with stubs on top and bottom
- Company-paid deductions and salaried hours can be listed on payroll check stub
- Allows voiding of paychecks, handchecks or tax deposits
- Permits checks to be voided individually or as part of a range
- Permits electronic deposit of payroll to employees’ bank accounts
- Allows posting of wages and employer's overhead to Job Cost module
- Includes tax tables for federal government, all 50 states and the District of Columbia which can be modified as needed
- Calculates all federal and state taxes automatically
- Keeps track of state and federal tax liabilities and deposits
- Allows tracking of tax deposits by generating a tax deposit register for a given month or payroll run
- Tax deposits can include penalty and overpayment amounts
- Alerts you if you have a tax deposit liability to be paid
- Prepares summary information for government reports (such as W-3, 940, 941)
- Prints specific state tax reports for California and New Jersey
- Prints tax deposit checks for 941, 940, SUI, and SDI
- Prints W-2 forms after the close of the year
- Creates magnetic media file of W-2 information as required by the Social Security Administration and most states
Payroll Reports
- Employee Master List
- Employee Name List
- Employee Phone List
- Employee Review List
- Employee Direct Deposit List
- Employee Earnings Summary
- Employee Compensation History
- Employee Vacation and Sick Pay
- Employee Overtime
- List of Standard Rates
- Time Card Entries Report
- Time Card Exceptions Report
- Time Card Worksheet
- Payroll Register
- Check Register
- List of Piece Rates
- Piece Rate Totals
- Piece Rate Period Activity
- List of Commissions
- Commission Totals
- Commission Period Activity
- List of Deductions
- Deduction Totals
- Deduction Period Activity
- Workers’ Compensation Report
- List of Other Pays
- Other Pay Totals
- Other Pay Period Activity
- List of Task Codes
- Task Code Totals
- Task Code Period Activity
- Unemployment Worksheet
- Worksheet
- Information Report
- State Tax Worksheet
- California DE-6 and DE-7
- New Jersey NJ-500 and WR-30
- List of Tax Tables
- Tax Deposit Register
- Company Totals Report
- Standard Rates List
- Payroll Verification Report
- Flash Report (summary of Payroll activity)
- Custom Reports
- Report Groups